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Data collection

Collect data from the field, analyse it the same day.

For field teams, surveys, audits and inspections. Build a form, capture entries wherever your people are, review them as they arrive, and see the results in a pivot without exporting a thing.

Request a demo See how it works
  • Forms you build
  • Capture by web or chat
  • Pivot the results

What changes

From clipboard to conclusions

Entries arrive structured, linked to the right place and person, and ready to analyse, so nobody spends a week typing up paper forms.

A large survey clipboard, a field worker capturing data on a phone, map pins marking places visited and a submitted-entry card

  • Paper forms typed up days later

    Entries captured straight into MapleCore

  • Photos and notes scattered across phones

    Files attached to the entry they belong to

  • Results in a spreadsheet nobody trusts

    Pivots on live, reviewed entries

How it works

From form to findings

  1. 1

    Build the form

    Create forms from standard fields, or use a custom panel for anything unusual. Each form can be tied to locations, customers or leads.

    • Text, choices, numbers, dates and photos
    • Custom panels for special cases
    • Forms tied to locations and partners
  2. 2

    Capture anywhere

    Your team fills in forms on the web, on their phone, or in conversation with your chat bot. Entries are stamped with the person and the location.

    • Web and phone capture
    • Chat bot capture
    • Location and person recorded
  3. 3

    Review and link

    Entries land in a register with statuses, so supervisors can review, query or accept them. Each entry links to the customer, lead or documents it concerns.

    • Statuses for review
    • Linked to customers, leads and files
    • Scoped to the right location
  4. 4

    Pivot the results

    Turn reviewed entries into tables, heatmaps or charts by region, outlet or week, and export them when you need to share.

    • Pivot by any field
    • Heatmaps and charts
    • Export to share

Everything in Data collection

Everything for field data you can use

  • Form builder

    Standard fields, set up in minutes.

  • Custom panels

    For anything a standard form can't do.

  • Web capture

    Fill in forms in any browser.

  • Chat bot capture

    Collect answers in conversation.

  • Phone friendly

    Built for field teams on mobile.

  • Entry register

    Every entry with its status.

  • Review workflow

    Accept, query or reject entries.

  • Linked records

    Entries tied to customers, leads and documents.

  • Photos and files

    Attached to the entry they belong to.

  • Location scoping

    Each region sees its own entries.

  • Pivots

    Tables, heatmaps and charts.

  • Export

    Share results with partners.

Connected by design

Data collection works with the rest of MapleCore™

Same login, same customers, same books. Nothing to export, nothing to re-key.

The MapleCore™ platform

Built for how growing businesses really run

  • Payment integrations

    Take payments by phone, card or payment link, matched to the right customer automatically.

  • Every branch, one view

    Stock, users and books per location, with totals at head office.

  • Access you control

    Permissions down to each action, two-step sign-in and a full audit trail.

  • On the phone too

    Mobile apps for selling and managing on the move.

  • Open to your systems

    A signed REST API and ready-made integrations.

  • Hosted for you

    Runs in the cloud, backed up and monitored around the clock.

Questions

What field teams ask us

Something else on your mind? Ask us directly.

Can people fill in forms on their phones?

Yes. Forms work on a phone's browser, and your chat bot can collect the same answers in conversation.

Can entries include photos?

Yes. Photos and files are attached to the entry and stored securely with it.

Who checks the entries?

Supervisors review entries in the register and accept or query them before they count in your results.

Can each region see only its own data?

Yes. Entries are scoped to a location, and permissions decide who sees what.

How do we analyse the results?

With pivots: choose rows, columns and values, and view them as a table, heatmap or chart.

See Data collection working on your own numbers

Tell us a little about your business. We’ll be in touch to understand what you need, then walk you through it with examples from your sector.

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