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Property management software

Rent billed, payments matched, owners paid.

For landlords, letting agents and property managers. Maple Property bills every unit, matches every payment to the right tenant as it arrives, and has owner statements ready when the month closes.

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  • Automatic payment matching
  • Metered water & power
  • Tenant & owner portal

What changes

Month end without the bank statement and a highlighter

Maple Property takes the routine out of rent collection, so your team spends its time on tenants and owners, not spreadsheets.

Residential blocks with balconies, a house, a floating payment-received card and a key, with tenants and trees

  • Matching payment statements to units by hand

    Payments match themselves to the right unit as they arrive

  • "I paid last week." You can't find it.

    Every payment has a receipt, an SMS and a trail you can search

  • Owners waiting on a spreadsheet to know what they're owed

    Owner statements and payouts ready the day the month closes

How it works

From lease to payout, in four steps

  1. 1

    Set up clients, properties and units

    Group properties under each client you manage. Every unit carries its occupant, its owner and its lease.

    • Lease terms, deposits held and refunds
    • Rent, service charge and other recurring charges
    • Leases and IDs stored against the unit
  2. 2

    Bill rent and utilities on schedule

    Recurring charges raise themselves for every occupied unit. Enter meter readings and consumption is billed on the same invoice.

    • Metered water and electricity, per unit
    • Printed utility slips for each tenant
    • Invoices by SMS and email
  3. 3

    Collect payments and match them automatically

    Tenants pay by phone, card or bank with their unit as the reference, or approve a payment request from the portal. Payments clear the right invoice on arrival.

    • Wrong references wait in a queue, never guessed
    • Someone confirms, and the approval is recorded
    • Receipt by SMS the moment it clears
  4. 4

    Pay owners with a statement they understand

    Collections, expenses, your management fee and VAT come together in one statement per owner, ready to pay out.

    • Repairs recharged to occupants where they're due
    • Owners see their statement in the portal
    • Everything posts to your books automatically

Everything in Maple Property

The whole back office, not just rent collection

  • Clients, properties & units

    Manage several landlords from one login, each with their own owners and occupants.

  • Leases & deposits

    Terms, deposits held, refunds, end-of-lease steps and write-offs.

  • Recurring charges

    Rent, service charge, parking or garbage, billed on schedule.

  • Metered utilities

    Meter readings per unit, consumption billed, utility slips printed.

  • Integrated payments

    Send payment requests; incoming payments match by reference.

  • Held-payment queue

    Unclear payments wait for verification and approval, with a trail.

  • Owner statements & payouts

    Collections, expenses, management fee and VAT, then payout.

  • Maintenance tickets

    Repairs logged and tracked, with costs recharged where due.

  • SMS & email notices

    Reminders, receipts and notices to one tenant or a whole block.

  • Tenant & owner portal

    Pay online, view statements and report problems with photos.

  • Reports

    Balances, arrears, expiring leases and more, as CSV or print.

  • Your own branding

    Each client's collection account, SMS sender name, portal and letterhead.

Connected by design

Property works with the rest of MapleCore™

Same login, same customers, same books. Nothing to export, nothing to re-key.

The MapleCore™ platform

Built for how growing businesses really run

  • Payment integrations

    Take payments by phone, card or payment link, matched to the right customer automatically.

  • Every branch, one view

    Stock, users and books per location, with totals at head office.

  • Access you control

    Permissions down to each action, two-step sign-in and a full audit trail.

  • On the phone too

    Mobile apps for selling and managing on the move.

  • Open to your systems

    A signed REST API and ready-made integrations.

  • Hosted for you

    Runs in the cloud, backed up and monitored around the clock.

Questions

What property managers ask us

Something else on your mind? Ask us directly.

Can tenants keep paying the way they do today?

Yes. Each client you manage can use their own collection account and SMS sender name. Payments are matched using the reference the tenant enters, normally the unit number.

What if a tenant types the wrong reference?

The payment is held in a queue rather than guessed. Someone on your team confirms which unit it belongs to, and that approval is recorded against the payment.

Do you handle metered water and electricity?

Yes. Enter readings per unit each month. Consumption is billed on the tenant's invoice and you can print a utility slip for each unit.

We manage properties for several landlords. Does that work?

Yes. Properties are grouped under clients, each with their own owners, statements, payouts and branding, all from one login.

Can owners and tenants see their own accounts?

Yes. Occupants can pay online, see their statement and report problems with photos. Owners see their statements online instead of waiting for an email.

How do we bring our current tenants across?

Bring your current records to the demo. We'll agree how to move units, occupants and opening balances across during setup.

See Property working on your own numbers

Tell us a little about your business. We’ll be in touch to understand what you need, then walk you through it with examples from your sector.

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