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Inventory

Know exactly what you have, in every store.

Maple Inventory keeps one catalogue and live stock for every branch and store. Receive, transfer, count and adjust with approved documents, and see stock value at average cost in your books.

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  • Stock per location
  • Transfers with sign-off
  • Valued in your books

What changes

Stock you can count on

Every movement is a document someone approved, so the number on screen is the number on the shelf.

Warehouse shelving full of crates, a loaded pallet, a floating stock-count checklist and a staff member counting stock on a phone

  • Calling each branch to ask what they have

    Live stock for every location on one screen

  • Transfers that leave one store and never arrive

    Transfers the receiving branch must sign for

  • Stock value worked out once a year

    Stock valued at average cost every day, in the books

How it works

How stock stays right

  1. 1

    One catalogue, stock per location

    Every item is set up once, with its units, category, pictures and preferred supplier. Each branch and store then holds its own quantities.

    • Units of measure and categories
    • Pictures and attachments per item
    • People only see the locations you allow
  2. 2

    Move stock with documents

    Receipts, issues, transfers and requisitions are documents that someone approves before they post. Transfers wait until the receiving branch confirms what arrived.

    • Receive, issue, transfer, requisition
    • Approval before anything posts
    • The receiving branch signs off transfers
  3. 3

    Count and adjust with a trail

    Run stock counts for a whole store or a few shelves. Variances are shown before you post, and every adjustment records who made it and why.

    • Full or partial stock counts
    • Variances shown before posting
    • Reasons recorded for every adjustment
  4. 4

    Value stock in your books

    Stock is valued at weighted average cost and posted to the ledger, so your balance sheet always reflects what's on the shelves.

    • Weighted average cost
    • Posted to the general ledger
    • Full movement history per item

Everything in Inventory

Everything for stock you can trust

  • Multi-location stock

    Quantities for every branch, store and warehouse.

  • One item catalogue

    Set items up once, use them everywhere.

  • Receipts and issues

    Bring stock in and send it out with documents.

  • Transfers with sign-off

    The receiving branch confirms what arrived.

  • Requisitions

    Branches ask, a manager approves, stock moves.

  • Stock counts

    Full or partial counts with variances.

  • Adjustments with reasons

    Every change records who and why.

  • Average costing

    Weighted average cost, posted to the ledger.

  • Movement history

    Every in and out for every item.

  • Units and categories

    Cartons, pieces, kilos, organised your way.

  • Preferred suppliers

    Know who to reorder from.

  • Location access

    People only see the stores you assign them.

Connected by design

Inventory works with the rest of MapleCore™

Same login, same customers, same books. Nothing to export, nothing to re-key.

The MapleCore™ platform

Built for how growing businesses really run

  • Payment integrations

    Take payments by phone, card or payment link, matched to the right customer automatically.

  • Every branch, one view

    Stock, users and books per location, with totals at head office.

  • Access you control

    Permissions down to each action, two-step sign-in and a full audit trail.

  • On the phone too

    Mobile apps for selling and managing on the move.

  • Open to your systems

    A signed REST API and ready-made integrations.

  • Hosted for you

    Runs in the cloud, backed up and monitored around the clock.

Questions

What stock managers ask us

Something else on your mind? Ask us directly.

Can each branch see only its own stock?

Yes. You decide which locations each person can see and work with, while head office sees them all.

How do transfers between branches work?

The sending branch creates a transfer, and stock shows as in transit until the receiving branch confirms what actually arrived.

How is stock valued?

At weighted average cost. Each receipt updates the average, and stock value is posted to the general ledger.

Does selling at the till reduce stock?

Yes. Sales at the till reduce stock at that branch immediately, so what you see is always current.

Can we count just one shelf?

Yes. Counts can cover a whole store or a selection of items, with variances shown before you post.

See Inventory working on your own numbers

Tell us a little about your business. We’ll be in touch to understand what you need, then walk you through it with examples from your sector.

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